Document Engine

Every document read, checked and routed.

High-volume documents are still read and keyed by hand. The Document Engine extracts the data, checks it against your records, flags what does not match and routes exceptions to a person.

The problem

Your documents are still read and typed by hand.

Invoices, contracts and certificates arrive every day, and someone has to read, re-key and check each one before anything moves.

Arrives everywhere

Invoices, contracts and certificates come by email, scan and photo.

Re-typed by hand

Each one is read, keyed and checked by a person.

Found late

Errors surface when they are already expensive.

How it works

From inputs to approved actions.

01Inputs

What it connects to.

01
Invoices and purchase orders
02
Contracts and tenders
03
Certificates and inspection records
04
KYC and onboarding forms
02Intelligence

What it works out.

01
Reads scans, PDFs and photos
02
Extracts the fields your systems expect
03
Classifies each document as it arrives
04
Compares it with orders, payments and master data
03Actions

What it does.

01
Posts approved data to ERP or CRM
02
Flags mismatches with the reason
03
Routes exceptions to the right approver
04
Tracks clauses, renewals and expiries
04Controls

What people keep.

01
Nothing is paid or posted on the AI's word alone
02
Approvers see the evidence
03
Every read and decision on the record
04
Unusual cases always go to a person

Outcomes

What changes.

No re-typing

Approved data entered without a keyboard.

Caught before payment

Duplicates and mismatches, with the reason shown.

Expiries seen early

Weeks ahead, not the morning of.

No figures are quoted here because no deployments have been completed yet. The Diagnostic estimates the value for your own workflow before anything is built.

Use cases

Where it starts.

Invoice matchingAgainst orders, deliveries and payments.
Contract clausesRenewals, penalties and deadlines.
Tender extractionRequirements and line items.
Certificate trackingValidity and expiry alerts.
Delivery notesAgainst what was ordered.
Onboarding formsCompleteness and expiry.

Works with

SAPOracleMicrosoft DynamicsZohoQuickBooksOutlookGmailSharePoint

Deployment

Runs where your data has to stay.

Managed cloud

We host and run it for you.

The fastest way to start.

Your cloud

Inside your own AWS, Azure or Google Cloud account.

Under your keys and your policies.

On-premise

On your own servers with open models.

Nothing leaves your network.

Any model, chosen per task. Commercial or open-source, picked for accuracy, cost, speed and risk. Never locked to one vendor.

Find out what your documents are costing you.

Tell us where work is slow, manual or expensive. We reply within one working day to arrange a call.